New OSHA electronic reporting standards effective December 15

First Benefits Insurance Mutual wants to make you are aware of the December 15, 2017 federal requirement to electronically report work-related injuries and illnesses to the Occupational Safety and Health Administration (OSHA).   This summary has been provided courtesy of the NC Retail Merchants Association and we encourage sharing this information with your members.

What Information Must Be Submitted Electronically?
On December 15, 2017 all employers with more than 250 employees, and covered establishments (retailers are included in this specific list of covered establishments) with between 20-249 employees at any time during the year, will be required to electronically submit their 2016 OSHA 300A “Summary of Work-Related Injuries and Illnesses” form. Note: the 2016 OSHA 300A does not list specific injuries, employee names, or incident details but instead summarizes the number of injuries, the total numbers of days away and days transferred/restricted for employees, and the total number of injuries and illnesses by category.

Beginning in 2018, employers with 250 or more employees, regardless of industry type, must submit information from all completed 2017 forms (300A, 300, and 301) by July 1, 2018, and covered establishments with 20-249 employees will continue to electronically submit information from their completed 2017 Form 300A by July 1, 2018. Beginning in 2019 employers with 250 or more employees, regardless of industry type, and covered establishments with 20-249 employees must submit this information by March 2.

How Do I Submit the Information?
OSHA has provided a secure website that offers three options for data submission.

1.       Users may manually enter data into a webform.

2.       Users may upload a CSV file to process single or multiple establishments at the same time.

3.       Users of automated recordkeeping systems may transmit data electronically via an API (application programming interface). The Injury Tracking Application (ITA) is accessible from the ITA launch page, where you can provide the Agency your 2016 OSHA Form 300A information.

Who Must Submit the Information?
Below is the link to a list of covered establishments, as well as the list itself, that must submit Form 300A electronically if the establishment has between 20-249 employees. Note that an “establishment” is defined a single location. All employers with 250 or more employees, regardless of industry type, must submit this information. 
https://www.osha.gov/recordkeeping/NAICScodesforelectronicsubmission.html

NAICS	Industry
11	Agriculture, forestry, fishing and hunting
22	Utilities
23	Construction
31-33	Manufacturing
42	Wholesale trade
4413	Automotive parts, accessories, and tire stores
4421	Furniture stores
4422	Home furnishings stores
4441	Building material and supplies dealers
4442	Lawn and garden equipment and supplies stores
4451	Grocery stores
4452	Specialty food stores
4521	Department stores
4529	Other general merchandise stores
4533	Used merchandise stores
4542	Vending machine operators
4543	Direct selling establishments
4811	Scheduled air transportation
4841	General freight trucking
4842	Specialized freight trucking
4851	Urban transit systems
4852	Interurban and rural bus transportation
4853	Taxi and limousine service
4854	School and employee bus transportation
4855	Charter bus industry
4859	Other transit and ground passenger transportation
4871	Scenic and sightseeing transportation, land
4881	Support activities for air transportation
4882	Support activities for rail transportation
4883	Support activities for water transportation
4884	Support activities for road transportation
4889	Other support activities for transportation
4911	Postal service
4921	Couriers and express delivery services
4922	Local messengers and local delivery
4931	Warehousing and storage
5152	Cable and other subscription programming
5311	Lessors of real estate
5321	Automotive equipment rental and leasing
5322	Consumer goods rental
5323	General rental centers
5617	Services to buildings and dwellings
5621	Waste collection
5622	Waste treatment and disposal
5629	Remediation and other waste management services
6219	Other ambulatory health care services
6221	General medical and surgical hospitals
6222	Psychiatric and substance abuse hospitals
6223	Specialty (except psychiatric and substance abuse) hospitals
6231	Nursing care facilities
6232	Residential mental retardation, mental health and substance abuse facilities
6233	Community care facilities for the elderly
6239	Other residential care facilities
6242	Community food and housing, and emergency and other relief services
6243	Vocational rehabilitation services
7111	Performing arts companies
7112	Spectator sports
7121	Museums, historical sites, and similar institutions
7131	Amusement parks and arcades
7132	Gambling industries
7211	Traveler accommodation
7212	RV (recreational vehicle) parks and recreational camps
7213	Rooming and boarding houses
7223	Special food services
8113	Commercial and industrial machinery and equipment (except automotive and electronic) repair and maintenance
8123	Dry-cleaning and laundry services